School fundraising groups that use our Super Party Prize Program as their fundraising incentive have been experiencing higher sales results than those who use traditional prize programs. They understand the value that this sort of prize program brings to their school. Their students are more motivated to sell from their sales brochure because they understand that if they reach their fundraising goal they will be going to an exciting event with all of their friends in a few short weeks. While our Super Party has been an extremely invaluable prize program for years, our most successful schools understand the importance of planning and organizing their event before it happens. Preparing for your Super Party is as important as experiencing it as we have additionally talked about how to maximize your event experience in previous articles.
We recently met with a principal who has been using our Super Party for years to help make her school fundraiser successful and she offered to share a couple of letters that she has been using to prepare her parents and staff for the event. She understands the importance of preparing everyone ahead of time so that everything happens exactly as she envisions.
Letter that goes home to her parents:
We have a few schedule changes on Friday due to our school fundraiser Super Party. In order to have qualified to attend the Super Party, your child had to sell at least 8 items. Please note the information below:
We are looking forward to celebrating their success in participation of the school fundraiser. Parent volunteers are welcome; you must have cleared our school district background check; so please contact _______________.”
Letter that goes out to her teachers:
“Attached you will find the letter that is to go home to parents no later than Wednesday (teachers will need to write in P.E. time and lunchtime before sending home), the schedule changes for this day (lunch, library and P.E.), the number of participants attending/not attending the Super Party as well as volunteers, and “Safety Rule Requirements” for this event. Teachers will also be receiving the list of grade level students that will be participating in the Super Party so that the correct bracelet can be given to the child. Below are a few items to keep in mind so that all are prepared for this event:
Her expectations are clearly spelled out so that everyone knows what will happen. Although this might seem like a little more work, this principal has realized the value of preparing everyone ahead of time for the Super Party. As a result, her school fundraiser as well as her Super Party that follows always runs smoothly and ends up creating lots of fun memories for her students, parents and staff. However, the ultimate payoff is that most of our schools that use a Big Event prize program usually end up only having to do one school fundraiser a year! Now that makes it all worth while, doesn’t it?